Kahu Help

# Kahu Releases

This section includes release notes for each Kahu release. This includes which apps and services have been updated, and an overview of the changes made.

# 2023.1

This release includes a few new features:

Ad-hoc Exclusive Neighbourhoods

As an extension to exclusive neighbourhoods, ad-hoc exclusive neighbourhoods can be booked by anyone on the day.

Desk Booking Exports

Desk booking exports now include any custom tags, and whether the booking was auto checked-out.

Booking Panel

Booking panel LED brightness can now be configured.

Reporting

Reporting now includes occupancy sensor data, as well as a desk heatmap view to show per-desk utilisation.

# 2022.3

This release includes two main features: people search in the User App, and initial reporting functionality in the Workplace App.

People Search

This release includes the User App people search feature; when enabled this adds an extra tab on mobile (and is also supported on larger screens with an expandable section). When people have opted-in, you can search by name to find which desk someone has booked.

Reporting

This release includes initial reporting functionality in the Workplace App. This includes the ability to see utilisation statistics overtime, for both rooms and desks. See the "options" menu for ways in which the graphs can be customised.

Note: this feature will not be available immediately on release; once the background data processing is complete it will become available.

2022.3-user-search.png

# 2022.2

There are several new features in this release, and some smaller improvements. There is a breakdown below:

Desk Booking

  • Exclusive Neighbourhoods
  • Email reminders

Standard neighbourhoods are bookable by anyone on the day, from a Booking Kiosk; they can also be booked by anyone without a neighbourhood assigned. This new feature adds in a new type of neighbourhood: exclusive neighbourhoods. These can only be booked by those people with the neighbourhood explicitly assigned - this applies both for in advance and ad-hoc bookings.

Email reminders for desk bookings can be setup to be sent on the day of the booking, if the booking hasn't been checked in.

Room Booking

  • Improved multi-day booking support
  • Workplace App Calendar shows non-accepted bookings if they are in a room's calendar or require approval

Locale Support

  • Configurable site locale
  • First day of the week and weekend locale settings are used by the User App and Workplace App
2022.2-panel-multi-day-booking.png

# 2022.1

For the first release of the year we have a few new features, and several bug fixes. See below for more details.

Dashboard

This is the first release of the dashboard, with a live overview per site, including total utilisation, and a breakdown for desks & rooms. This is found in the Workplace App, under the new Dashboard heading. Users with the Desk Booking Admin or Room Booking Admin role can access this.

User App

  • Config option to allow delegates to check in
  • Indicate desks in use
  • Show conflicts when editing room bookings

Workplace App

  • Calendar
    • Indicate which bookings have not been accepted by the room if M365 sync is enabled
    • "Enable auto check-in" option when creating or editing a booking
    • Hide rejected and not-accepted bookings by default
    • Don't allow dragging to a room with a booking
  • Dashboard: new dashboard section with live status
  • Desk Booking Export: Added "Created Via" field to show which app was used
  • Improved "not found" pages for people, cards, and users
  • Person Edit: Link to person if email is already in use
  • Person View: Show current desk booking
  • Site Selector
    • Group by country option
    • Improved how default site is set
  • Users List: Filter by role (e.g. show only People Admins)

Booking Kiosk

  • Book/Release All option for those with multi-desk permission
  • Tap to locate desk from search results

Booking Panel

  • Show an error dialog if there was a problem loading
2022.1-wp-dashboard-live.png

# 2021.21

Delegated Access

People can be now be given delegated access to someone else's bookings; this allows them to book on their behalf via the User App. The permissions for this are managed via the Workplace App.

User App

  • Added neighbourhoods and their associated colours to the map key
  • Show neighbourhood chair colours on the map (if configured)
  • Controls for delegated booking access

Workplace App

  • Delegated access permission editing
  • Bulk editing via Desk Settings
  • Neighbourhood editing via Desk Settings
  • Neighbourhood Circle editing via Desk Settings

Booking Kiosk

  • Map performance improvements
2021.21-user-delegates.png

# 2021.20

User App

  • Show a specific error if user + person emails don't match
  • Fixed a bug where my-bookings weren't blue on days other than today
  • Indicate non-approved & rejected bookings

Workplace App

  • Fixed the message displayed when deleting a booking
  • Fixed an issue where Default Floor and Neighbourhood wouldn't show
  • Rejected bookings are shown as red in the calendar
2021.20-user-booking-list.gif

# 2021.19

User App

  • Improved support for sites with only room booking
  • Added a key to the map

Workplace App

  • Added a warning when moving a booking to a room without catering support
  • Fixed a theme issue where some buttons would not display or would have no text
  • Added more descriptive tab titles for each section
2021.19-wp-catering-not-available.png

# 2021.18

User App

  • Basic catering support when booking a room
  • Double tap to zoom gesture on the map

Workplace App

  • Room booking popout update, tabbed sections are now used to display meeting details
  • Basic catering support when booking a room
  • Room bookings can now be longer than 6 hours when made from the calendar
  • Button to remove user's person link has been added to the user view
2021.18-wp-calendar-popout-redesign.png

# 2021.17

Kahu to Outlook (Microsoft 365) Room Booking Sync

  • Outlook Events are now created and edited in the correct time zone

User App

  • Preferences (default site & display name) are now editable via Account Menu -> My Preferences
  • Past bookings no longer show on the bookings list

Workplace App

  • Preferences (default site & display name) are now editable via Account Menu -> My Preferences
2021.17-account-menu.png

# 2021.16

Booking Kiosk

  • Wait for the theme to load before showing the kiosk app
  • Include in the booking data that the kiosk was used to create the booking

# 2021.15

User App

  • New bookings list design to accommodate room bookings
  • New Room Finder functionality for booking a room
  • Upto 10x map loading speed improvement
  • Number of days that can be booked in advanced is configurable

Workplace App

  • Desks are now bookable via the Desk Settings page
2021.15-user-bookings-list.png

# 2021.14

Kahu to Outlook Room Booking Sync

The Kahu to Outlook Room Booking sync has been revamped, this includes:

  • Various bug fixes & improvements
  • Full multi-location support

Workplace App

In line with sync changes there is a big update to the Workplace App Calendar as part of this release:

  • The booking popout will show if a booking has multiple locations
  • Booking View: You can view bookings in the sidebar, which will show details for all locations
  • Room Filter: you can now select which rooms to view on the calendar, from any site
  • Room Filter Presets: you can save a room filter to use again later

Booking Panel

  • The Booking Panels have been updated to work with the new sync and Workplace App.
2021.14-wp-calendar-popout.png

# 2021.13

User App

  • Improved custom domain loading sequence

# 2021.12

Workplace App

  • Added "create user" flow for creating guest accounts
  • Fixed a card printing bug

User App

  • Custom domain theming fixing

# 2021.11

Workplace App

  • Card printing improvements (including font-size adjustment)

# 2021.10

Workplace App

  • Portrait card printing support

Theming

  • Theming support for the Workplace App, User App, and Booking Kiosk

# 2021.9

Brivo Sync

  • HID 37 Bit w/ Fac. Code card format support

Workplace App

  • HID 37 Bit w/ Fac. Code card format support

# 2021.8

Booking Kiosk

  • Fixed a bug where greeting would show incorrectly for the time-of-day
  • Fixed a bug where you couldn't book at certain times of day

User App

  • Fixed a security bug around people set inactive
  • Fixed a bug where the greeting may show incorrectly due to timezones
  • Fixed a bug where users couldn't book desks if they had a room booked
  • Highlight desks booked by the logged in user (they show as blue)
  • Default bookings to the start of the day

Workplace App

  • Make deleting a person fully auditable
  • Fixed some header styling (Cards & Users)
  • Only allow bookings export download if there is data
  • Sort the Users list (by email)
  • Sort the sites list on the User View
  • Show card UID in person card history, if available

Help

  • Outline some known issues with Microsoft 365 Room Booking Sync
  • Add a note about Room Booking approval via the Workplace App

# 2021.7

Workplace App

  • Changes to cards, people, site memberships (inc. access control), and users are now auditable
  • New Admin section, with Audit Logs

# 2021.6

Brivo Sync

  • HID Corporate 1000 card format support

Workplace App

  • HID Corporate 1000 card format support
  • Show card details (format, number, etc...) in a tooltip (on hover)
  • Add cards byu facility code + card number

# 2021.5

Workplace App

  • Card assignment bug fixes

# 2021.4

Booking Kiosk

  • Support for a wider range of card types

Workplace App

  • Support for a wider range of card types
  • Support for manually entering card numbers

# 2021.3

Workplace App

  • More detail in the desk bookings export
  • Fix a bug that stopped desks from being disabled

# 2021.2

Kahu to Outlook Room Booking Sync

  • The Workplace App Room Booking calendar now allows edits which will show up in M365 (two-way sync)
  • Minor bug fixes and performance improvements

# 2021.1

Workplace App

  • Read-only Room Booking Calendar